Old Poster – April 1999

This poster is now obsolete but can still be displayed until 5^th April 2014. If this poster is in use then there is a legal obligation for the employer to complete the information correctly in each box and ensure that it is kept up to date. If not, quite simply an employer is in breach of their legal obligations.

3 Boxes Left Hand Side

These boxes are for the names of any employee safety representatives where appointed and can be tricky to understand.

The Health and Safety (Consultation with Employees) Regulations oblige an employer to consult with its workforce on matters relating to health and safety risk management e.g. the development of policy, safe systems of work etc

Consultation can be achieved in a number of ways:

Directly - If 5-20 are employed it may be an preferable for an employer to consult with employees directly on a one to one basis perhaps through regular team meetings. If this is the case then these boxes can be left blank or the words ‘Direct Consultation’ written in each of them.

Health and Safety Reps (Non Union) - If an employer has a larger workforce 20+ it may be preferable to consult with employees via appointed representatives rather than the employer fielding the opinions of the entire workforce.

These reps would be appointed to represent groups of individuals within the workforce. An employer is not limited to 3 reps just because there are 3 blank boxes!  It is important to remember that these reps require training in their role and responsibilities. Please contact The Safety Business should you require this training course. The reps sit on a Health and Safety Committee that acts as a consultation forum that bridges the communication gap between the workforce and the employer and would meet at regular intervals. Example:

Union Reps - This type of Health and Safety Representative is formerly appointed by recognised trade union(s) under the Safety Representatives and Safety Committees Regulations. Such reps would require training in their role and responsibilities and this is usually arranged by the Union. The reps sit on a Health and Safety Committee that acts as a consultation forum that bridges the communication gap between the workforce and the employer and would meet at regular intervals. Example:

Centre Box

This box is intended for the person(s) who have been given specific health and safety responsibilities. This could include names of a health and safety officer, the person responsible for implementing health and safety within the organisation, the contact details of the appointed Independent Health and Safety Consultant etc. Example:

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